Challenges Without a Visa CRM? We Solve Them All.
Missed Follow-Ups?
Automated lead distribution to telecallers, WhatsApp/email reminders – never lose an opportunity.
Document Delays?
Student portal for self-upload, real-time verification, expiry reminders – no more chasing.
Ineffective Communication?
WhatsApp, SMS, Email integrated – students get instant updates without switching platforms.
Data Security Risks?
Cloud-based secure CRM with role-based access – no more shared rental software risks.
Powerful Visa CRM Features – Manage the Complete Student Journey
Smart Lead Capture & Telecalling
Capture leads from web, social media, Excel. Auto-assign to telecallers with Android app, call recording, live monitoring.
Student Portal with Document Mgmt
Secure student login to track progress, upload documents, submit education details. Real-time verification.
Application & College Management
Manage multiple university applications, live status updates (Applied → Review → Offer), reminders.
Visa Process & Renewal Tracking
Track visa filing, approvals, renewals. Automated alerts for deadlines and missing documents.
Accounts, Billing & Commission
Generate invoices for students & partners. Track commissions from universities, agents, referral partners.
Employee Task Management
Assign tasks, monitor status, real-time notifications – bring accountability across counselors & telecallers.
Agent & B2B Partner Portal
Onboard sub-agents, give controlled access, track their students, manage commission settlements.
Automated WhatsApp & Email
Send instant notifications to students, parents, agents – keep everyone aligned without manual effort.
AI-Powered Course Finder
Multi-parameter search, budget/eligibility filters – help students find best-fit programs faster.
Complete Visa CRM Package – Role-Based Access
- Android Telecalling App – Call recording, lead allocation, task reminders
- Student & Agent Portals – Self-service, document upload, status tracking
- Multi-branch Support – Unified dashboard across locations
- Training & Support – Onboarding, data migration, 24/7 assistance
Complete Student Journey – From Lead to Visa Approval
Lead Capture
Web, ads, walk-in, ExcelTelecalling & Follow-up
Android app, call recordingStudent Onboarding
Portal login, document uploadCourse Finder & Shortlist
AI recommendationsApplication Management
Submit, track statusVisa Processing
Track steps, alertsCommission & Billing
Invoices, payoutsLatest Tech Trends in Our Visa CRM
AI-Powered Lead Scoring
Automatic lead prioritization, chatbot responses, and intelligent follow-up suggestions.
Cloud-Based Real-time Sync
Real-time data across branches, teams, and devices – no data loss or version conflicts.
Mobile-First Access
Apps for telecallers, counselors, students – access profiles, update cases on the go.
Secure E-Signatures
Digital document signing integrated – faster, paperless visa applications.
Multi-Channel Engagement
WhatsApp, SMS, Email, Chat – all from one platform. Students stay informed.
Global College Database
Preloaded international college database – filter by country, course, budget.
Trusted by Visa & Education Consultants
Managing multiple branches is so much easier now. I can monitor performance and communication across locations in real time.
This CRM has completely transformed the way our agency operates. Every student journey is now perfectly organized from counseling to visa tracking.
The automated reminders for students to submit documents or pay fees have reduced delays drastically. Our team focuses more on counseling now.
The user hierarchy system is perfect for our multi-branch setup. We manage agents across locations seamlessly without micromanaging.
Manual Process vs. Arth Visa CRM
| Parameter | Manual / Spreadsheets | Arth Visa Consultant CRM |
|---|---|---|
| Lead Management | ❌ Scattered, missed follow-ups | ✅ Auto-capture, telecalling app, reminders |
| Student Document Tracking | ⚠️ WhatsApp/Email chaos | ✅ Secure portal, upload, expiry alerts |
| Application Status | ❌ No real-time visibility | ✅ Live status for counselors & students |
| Visa Process Tracking | ⚠️ Manual reminders | ✅ Automated alerts, step-wise tracking |
| Commission & Billing | ❌ Prone to errors | ✅ Automated invoices, partner payouts |
| Role-based Access | ❌ No security | ✅ Super Admin, Branch, Agent, Student logins |
Frequently Asked Questions – Visa Consultant CRM
It centralizes lead management, student portal, application tracking, visa processing, and commissions – designed specifically for study abroad agencies.
Yes, we provide a dedicated Android Telecalling App with call recording, lead allocation, and live monitoring for your team.
Absolutely. Each student gets a secure login portal to upload documents, view application progress, visa status, and chat with their counselor.
Track commissions from universities, referral partners, and sub-agents. Generate automated payout reports and invoices.
Yes, it's cloud-based with role-based access – secure, accessible from anywhere, with real-time sync across branches.
Yes, we can integrate web inquiry forms, Facebook/Google lead ads, and payment gateways with the CRM.
Ready to Streamline Your Visa Consultancy?
Join 300+ agencies using Arth Technology’s CRM to manage leads, students, applications, visas, and commissions seamlessly.
Student Portal | Telecalling App | Visa Tracking | Commission Management | AI Course Finder