Purchase Order Software for Growing Business

"Smartly handle your purchase orders with vendors, distributors & manage your supply chain inventory & businesses with Purchase Order Software."

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What is Purchase Order Software ?

The software solution for smart procurement, invoicing, warehouse management & end-to-end supply chain management of goods or best services from suppliers, dealers, wholesalers, or distributors is known as purchase order management services. The core activity in businesses is purchasing the materials required for the creation of the goods & products. Without software support, a business would have faced numerous difficulties such as manually sending purchasing lists to vendors, missing out on vendor responses, forgetting about unpaid invoices, having trouble remembering each and every purchase order, a lot of paper work, a high risk of missing important details, confusion resulting in double stock, and more. All These problems are solved by the software support of the Arth's centralized cloud Purchase order software also known as Purchase Order Management Software to confidently handle your purchasing order process & inventory. When you initially use it, it's definitely worth investing a little time to adjust its features to fit the procedures used by your company, making use of the straight forward drag-and-drop functionalities and the pre-built formulas, conditions, and exceptions for optimal convenience. PO management is outsourced by organizations to third-party service providers.

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Manage Your Purchase Orders And Streamline Procurement Using Arth PO Management Software

The user-friendly e-procurement software from Arth enables you to quickly track the status of each purchase order in real-time you can also manage accounting and see month wise logistics & data. PO software contains set of tools to simplify procurement requisition services, cost compare, requests analysis, direct indirect process of sales and more. By streamlining your purchase order management approval procedures, you may prevent problems and obstructions that might interfere with your business's operations. Always remember to examine the effectiveness of your purchase order management system so that you may make necessary adjustments to the system and raise its level of effectiveness. Top Purchase management software for automation of your procurement business tasks

Streamline The Purchase Order Process

Identification of the business need that calls for procurement
Evaluation and selection of a vendor | supplier
Contract negotiation with the selected vendor | supplier
Approving the purchase requisition

Creation of a purchase order and sending it to the vendor | supplier
Receiving the invoice (with a PO number) from the vendor | supplier
Receipt and audit of the delivered goods
Completion of the payment within the time specified in the contract
Maintaining records of the transaction

Automate Your B2B Cash Flow:

Every business that purchases products from a vendor must follow the Purchase order procedure.
The following stages will help you create a streamline, clear and efficient Purchase order process:

Order Management

Automate order processing and receipt to get insight and control over your B2B online business.

e-Invoicing & PO

Utilize our effective, precise, and fast invoicing and PO management solution to become paperless.

Enterprise Security

With e-Procure distributed ledger technology, your supply chain will be more secure, transparent, and compliant.

Smart Contract

Utilize encrypted digital signatures to authenticate transactions and confirm identities.

Data Analytics

Utilize an AI-powered spend and sales analytics engine to transform data from B2B sales and procurement into useful insights.

SMS & Notifications

Get remainders of the invoices, purchase orders, stocks and more through SMS & notifications & mails. Custom integratons was possible.

Why you need this Purchase Order Softwares

If Your Face Below Mentioned Difficulties then you need this software.

Managing Project Wise Inventory Is Difficult

The Process Of PO Generating Is Time Consuming

Allow manual payment tracking for purchases

Due to confusion, there is an overstock of goods.

All these Problems are Solved by Purchase Order Management Software

Project wise purchase order can be generated

Project wise payment tracking was possible

Management of safety stocks and reorder points

Easy to track and make records of GRN

Get indepth real-time reports

Easy to manage procurement supply chain management

Easy to manage Inventory

Its User-friendly software

Features of Purchase Order Management Software

Company Management
Company Add
Company wise PO can Generated
Company Settings - Header Image, Footer Image, Terms and Condition and other custom fields
Project Management
Project Add under Company
Project Status Update
Project wise Bill Details
Project wise Payment Details
Documents Management
Vendor Management
Add Vendor Details
Edit/Delete Vendor
PO Management
Create Purchase Order for Project
Select Terms from Project Master or Write Custom
Select Terms from Project Master or Write Custom
Send PO via Email to Vendor
Send PO via Email to Vendor

Send PO via Email to Vendor
Send PO via Email to Vendor
Add Material to Stock
Unit Master Management for Item
Item Management
Receive Item and Add items to Stock
Inventory Management
Item Management
Receive using GRN and add to Stock
Project wise Raw Material Stock Used
Pending Payment Management
Vendor Invoice Entry while GRN
Vendor wise Payment Entry
Vendor wise Pending Payment
Vendor Wise Item Rate
Item wise Vendor Rate
Vendor wise Item Rate
General Settings
Email Account Settings (SMTP and Port)
User Management

What You Will Get.

Admin Panel for Admin

Android App(upon request)

iOS Application (upon request)

Important Modules Of Purchase Order Management Software

Company Management

You can easily manage and keep track of each departments and divisions included in the company from resources planning to purchase details to warehouse management to bills and vendor supplies through the Arth PO management system.

Project Management

Arth PO manages the various ongoing projects within the organisation and keeps track of each one separately. Without overlooking any crucial or significant project aspects, the company may quickly organise, plan, and manage projects.

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Vendor Management

Arth PO can handle the information about the vendors, request invoices, obtain information about discounts or offers, confirm orders, and keep track of all these facts for lists of vendors.

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PO Management

The Arth Purchase and Order Management System Software can manage the details of the goods that are in stock or out of stock. By looking at this information, POs can be generated, revised, sent to vendors, confirmed with any discounts that may be available, and final orders and deliveries can all be handled by the Po Management System Software.

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GRN Management

The GRN paperwork demonstrates that there was a delivery of items to the warehouse. Additionally, the inventory department can use this record to ensure precise inventory levels.The management of warehouses and inventories for subsequent production and sales processes begin as a result of this procedure.

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Inventory Management

Arth PO is able to manage the inventory after a successful PO delivery. Using the arth Inventory Management Module(Software), the projects' production portion or work was planned, organised, and managed.

Pending Payment Management

Arth PO can manage and keep track of the bills that have been paid and those that are still outstanding, follow-ups, and all of the minute and important aspects of the purchase order.

Vendor Wise Item Rate

The item rate, discount rate, and specifications for the same commodities vary, as do the advantages. By using the Arth PO vendor management module, it is simple to explore all options and pick the best vendor for our projects.

Customer Management

Customers inquiries, their questions was easily managed through the admin system.

Frequently Asked Questions

Is the system is user-friendly?

Yes, the system is easy to use.

What is a purchase order software?

- Software for purchase orders ensures that your company can easily and swiftly obtain the inventory it needs from suppliers. It simplifies the purchasing procedure, giving you peace of mind that your company will have the things it requires in the future.

How do you create a purchase order in PO Management Software?

Simple steps to Generate Purchase order in the PO Management software :-

- Supplier/ vendor selection from the list,

- Add multiple items with quantity require,

- Click on generate PO, po will be generated in pdf formate by 1 click,

- You can mail PO to the supplier/ vendor with the 1 click.

What Types Of POs are There?

There are 4 types Of purchase orders:

1) Standard purchase order

- Standard purchase orders are the most typical kind of purchase orders. For instance, it can be applied to the provision of goods, services, consignment, and subcontracting. You will provide information like the product kind, amount, and delivery date on this kind of PO.

2) Planned purchase order

- When using a planned buy order, the amount is simply an estimate and the delivery date is tentative, unlike with a conventional purchase order. When you anticipate needing more of a specific product soon and want to send the order while you wait, you utilise this form of PO.

3) Blanket purchase order

- A blanket purchase order is used to place many orders simultaneously in the hopes of obtaining a cheaper price while regular and planned purchase orders are typically for a single item. Sending multiple orders at once may therefore make more sense if you know you can get a better price and do so will allow you to save money.

4) Contract purchase order

- The best course of action is to use a contract purchase order for the maximum amount of legal protection. Both the buyer and the seller will sign a contract when utilising this kind of PO.

Paper-based or Electronic POs: What Works Better?

- Using an electronic purchase order system is the most effective way to introduce purchase orders. Your purchase orders will be coordinated in this manner. All parties involved can examine a purchase order whenever they need to by using the same web platform for all of your orders.

- When an employee creates a PO, a procurement and purchasing software will also notify the user. Unnecessary details can be avoided in this approach.

What are the benefits of automating purchase orders?

- Many businesses are currently automating the buy order procedure. The procedure is streamlined, important time is saved, discrepancies are decreased, and paper is conserved. Overall, it is more secure and convenient.