Business Software Selection Checklist
Know what to compare before investing in CRM, ERP, inventory, website, mobile app, or custom software solutions.
Read checklistWhy Your Business Needs Purchase Order Software
Manual PO processes lead to delays, overstocking, and payment confusion. Automate your procurement lifecycle.
Project-wise Inventory Difficult?
Track project-specific raw material, stock usage, and reorder points – no more confusion.
PO Generation Time-Consuming?
Generate PDF POs in one click, send via email to vendors instantly.
Manual Payment Tracking?
Vendor-wise payment entry, pending payment reports, automated reminders.
Overstock Due to Confusion?
Real-time inventory visibility, safety stock alerts, and reorder point management.
Powerful Purchase Order Management Features
Company & Project Management
Add multiple companies, create projects under each, track project-wise bills and payments.
PO Generation & Email
Create purchase orders, customize terms, send PDF via email to vendors instantly.
Vendor Management
Maintain vendor database, track vendor-wise item rates, discounts, and payment history.
GRN & Material Receipt
Record Goods Receipt Note, receive items against PO, add to stock automatically.
Inventory Management
Item master, unit management, stock tracking, project-wise raw material consumption.
Project-wise Payment Tracking
Track vendor payments, pending bills, and project-wise expenses in real-time.
Real-time Reports
Vendor-wise item rates, item-wise vendor rates, inventory reports, PO status reports.
Email & Notification
Auto email PO to vendors, SMTP configuration, reminders for pending payments.
Customizable Settings
Company header/footer, terms & conditions, custom fields, user management with roles.
What You Will Get
- Admin Web Panel – Central control over companies, projects, vendors, POs, inventory
- Role-based Access – Procurement manager, project head, finance team – separate logins
- Android Application – Available upon request for approvals and stock updates
- iOS Application – Available upon request
- Custom Integration – Connect with ERP, accounting software, or existing systems
Streamlined Purchase Order Process – 10 Simple Steps
1
Identify Need
Procurement requirement2
Vendor Selection
Evaluate & choose supplier3
Negotiation
Contract & pricing4
Approve Requisition
Internal approval5
Create PO
Generate & send PDF6
Receive Invoice
Vendor invoice with PO#7
Goods Receipt
GRN & quality check8
Inventory Update
Auto stock addition9
Payment
Within contract terms10
Record Keeping
Audit trail & reportsComplete Purchase Order Management Modules
Company Management
Project Management
Vendor Management
PO Management
GRN Management
Inventory Management
Pending Payment Management
Vendor-wise Item Rate
User Management
Custom Settings
Types of Purchase Orders We Support
Standard PO
Standard Purchase Order
One-time purchase of specific goods or services. Includes product type, quantity, delivery date.
Planned PO
Planned Purchase Order
Estimated quantities with tentative delivery dates. Used for future expected requirements.
Blanket PO
Blanket Purchase Order
Multiple orders at once for better pricing. Long-term agreement with predefined terms.
Contract PO
Contract Purchase Order
Legally binding agreement with maximum protection. Signed by both parties.
Manual PO Process vs. Arth Purchase Order Software
| Parameter | Manual / Spreadsheet | Arth PO Management Software |
|---|---|---|
| PO Generation | ❌ Time-consuming, prone to errors | ✅ One-click PDF, auto email to vendor |
| Project-wise Tracking | ⚠️ No visibility | ✅ Project-wise PO, bills, payments |
| Vendor Management | ❌ Scattered records | ✅ Centralized vendor database with rates |
| GRN & Inventory Update | ❌ Manual stock entry | ✅ Auto stock addition on GRN |
| Payment Tracking | ⚠️ Missed follow-ups | ✅ Vendor-wise pending payment reports |
| Reports | ⚠️ Manual compilation | ✅ Real-time inventory, PO status, vendor reports |
Key Benefits of Purchase Order Software
Project-wise PO & Payment Tracking
Generate POs per project, track project expenses, and vendor payments in one place.
Safety Stock & Reorder Points
Prevent stockouts with automated reorder alerts based on min-max levels.
In-depth Real-time Reports
Vendor-wise item rates, item-wise vendor comparison, PO status, inventory reports.
Easy Procurement & Supply Chain Management
Streamline from requisition to payment – complete supply chain visibility.
Smart Procurement Features
Order Management
Automate order processing and receipt – full insight and control over B2B online business.
e-Invoicing & PO
Paperless, accurate, and fast invoicing and PO management solution.
Enterprise Security
Distributed ledger technology for secure, transparent, and compliant supply chain.
Smart Contract
Encrypted digital signatures to authenticate transactions and confirm identities.
Data Analytics
AI-powered spend and sales analytics – transform procurement data into insights.
SMS & Notifications
Get reminders for invoices, purchase orders, stocks – custom integrations available.
What Our Clients Say
I have multiple companies and wanted to track Purchase Orders by company. You developed easy-to-use customized PO Management Software with tons of reports. Our field employees are happy.
– URBANE TEK
Managing 1000+ Inventory is very difficult. The excellent custom application you made creates a hassle-free process from Production to Delivery.
– Spyran Masala, Vadodara
We were looking for a customized complaint management and tracking system. Arth Technology understood the complete concepts and developed easy to use Android App and Web interface. Great Job.
– Elmex
Frequently Asked Questions – Purchase Order Software
Software that helps businesses create, track, and manage purchase orders with vendors. Streamlines procurement, inventory, and payment tracking.
Select vendor, add items with quantities, click Generate PO – PDF created instantly. Send via email with one click.
Standard, Planned, Blanket, and Contract POs – all supported with customizable templates.
Yes, our software is designed with an intuitive interface – easy for procurement teams, managers, and finance staff.
Absolutely. Create projects under each company and track project-specific POs, expenses, and payments.
Vendor-wise item rates, item-wise vendor rates, pending payment reports, PO status reports, inventory reports.
Resources & Insights
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Explore playbookReady to Automate Your Purchase Order Process?
Save time, reduce errors, and gain complete visibility into your procurement and supply chain.
Company & Project Management | Vendor Management | PO & GRN | Inventory | Payment Tracking | Real-time Reports